Duties Of An Admin Assistant – Looking for administrative assistant resume help? Look no further as we explore what it takes to get a job as an administrative assistant in general. Most administrative assistants are essential resources for planning, controlling and managing central office and office operations. As this role involves multiple tasks within various support functions, the basic expectations of the Administrative Assistant will range from, but not limited to, the following general tasks:
Administrative assistants continue to perform duties primarily in an office setting, but can also work remotely. According to the Bureau of Labor Statistics (BLS), opportunities for full-time employment in this field are highest in the following industries:
Duties Of An Admin Assistant
You may be surprised to learn that most jobs require only a high school diploma or equivalent to become entry-level administrative assistants. Most high school graduates gain the skills necessary to perform many of the most common administrative tasks while learning programs such as Microsoft Word, Excel, and Outlook. In more technical industries – such as the medical or legal industry – some administrative assistant jobs may require additional training in specific software and skills to perform their duties effectively.
Administrative Assistant Job Description [updated For 2023]
If you choose a career path as an administrative assistant, there are also certifications to potentially pursue. Popular certifications include the Certified Administrative Professional (CAP) by the International Association of Administrative Professionals and the Microsoft Office Specialist (MOS).
To take the CAP exam you must have at least 4 years of work experience as a management professional and it is generally recommended to prepare for the exam three to six months before the exam. It is a three-hour individual test in a multiple-choice format.
As you might expect, Microsoft Office certifications test your skills in Word, Excel, and PowerPoint. Each program has different tests and certifications, and if you can get all three, you will be awarded your MOS certification. You can take these certification exams through Certiport, a company that partners with Microsoft to monitor and administer these exam centers. Each exam is 90 minutes long and requires a fee to take.
These certifications can help you advance your career as an administrative assistant, but these certifications are not required for most administrative jobs. Acquiring a certification in this particular field is much less expensive than other fields such as nursing, accounting, and finance. Before you decide to invest your time in getting these certifications, you should really research whether you need the certification to start a management career or not.
Administrative Assistant Resume Examples & Writing Tips 2023 (free
You’ll want to highlight and start your resume with a summary of your overall experience, including past work experience, volunteer work, academic experience, and relevant experience. If you have some experience, you should consider starting your resume with a solid statement to list the relevant college courses you’ve taken and outline your goals.
When combining relevant past work, volunteer work, and academic experience, starting with your most recent experience, highlight 3 to 5 of your accomplishments that demonstrate your skills and abilities as a valuable addition (i.e., responsibilities, accolades, awards, etc…) to the office team you are applying to join.
Factoring in all the expectations of an administrative assistant, your resume provides a strong overview of your organization, detail-oriented, multi-tasking and communication skills.
One way to make your resume stand out from other qualified administrative assistant candidates (including those with experience) is to emphasize your skills or work experience related to the type of industry the company operates in. . For example, if you are applying to become a medical office administrative assistant, you can demonstrate your experience in providing instructional and administrative support to members of the medical team, as well as any education and/or training in this area.
Administrative Assistant Job Description: Salary, Skills, & More
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Once you are selected for an interview, be prepared to conduct it in person or over the phone. The interview is a vehicle for you to demonstrate your skills and passion as an administrative assistant. When answering interview questions, be prepared to give clear and concise answers using the STAR method:
Situation: Describe the situation or task you need to accomplish. Remember that this example comes from past work, volunteer work, or school experience.
Results: Describe the results of your actions and what was finally achieved – highlight your personal contribution to the results
School Administrative Assistant Job Description
Tell me about a time when you encountered a problem while helping someone who had discovered multiple solutions. What is the problem and how do you decide what action to take? What did you do?
Before the scheduled interview, be prepared to ask common interview questions to learn more about the role and further express your interest and passion as an administrative assistant.
In the interview process, always remember to present yourself in a professional manner to communicate clearly and advertise your skills and qualifications if you have relevant work and/or educational experience as an administrative assistant.
A flexible and hard-working assistant who is adept at multi-tasking and following instructions to achieve company goals and meet required specifications. He is tireless and always looks forward to bringing his best to the table every day. Very ready to move in. technology.
Reception Admin Assistant 2008 Job Description
Administrative assistant positions unfortunately receive a ton of job applications per job opening. The more the competition, the harder it is for you to stand out from the crowd and secure a job interview. If you need more resume help, consider working with a team of professional resume writers who are willing to put in the time and effort to make sure your resume is in tip-top shape. This Administrative Assistant Resume Template has 3 pages and is filed under MS Word File type under Human Resources Documents. An example of an Administrative Assistant resume sample:
Page 1 Executive Summary Job Description The Administrative Assistant position is responsible for providing administrative and clerical services to ensure efficient and effective operations. Duties • Answer phone calls and direct calls or deliver messages to appropriate parties; • Attend meetings to record minutes; • Conduct research, gather information and prepare documents for consideration and presentation to management, committees and boards of directors; • Files and retrieves company documents, information and reports; • Greet guests and decide whether to give them access to other people; • Make travel arrangements for executives; • Open, organize and distribute incoming mail, including faxes and emails; • Perform general office duties such as ordering supplies, maintaining data management systems and performing basic accounting functions; • Preparation
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